Internet Marketing/Admin Assistant

Internet Marketing/Admin Assistant (Entry-Level)

Design & Promote, a rapidly growing Internet Marketing and Web Design firm located in Naperville, IL is looking to hire an Admin Assistant to add to their team. The right candidate must be self-motivated, and have a high attention to detail. You will support managers and employees through a variety of tasks related to organization and communication. The admin assistant is tech-savvy and will work closely with the team and is immersed within all facets of our internet marketing agency. Part of the job will be regular office maintenance and help the company manage online presence.

Job Responsibilities:

INVOICING

  • Create all monthly service invoices and send to clients (for SEO, Social Media, Web Design/Development, etc.)
  • Follow up with clients on overdue invoices
  • Manually process client credit cards for monthly services and other services (one off, 50% payment, etc.)
  • Make copies of all client check payments, and prepare bank deposit
  • Make check and credit card payments to all vendors and mail out

QUICKBOOKS MANAGEMENT

  • Document all received client payments (both credit cards and checks) within QuickBooks
  • Add deposits, and match in QuickBooks Register
  • Review and categorize all debits in QuickBooks Register (for accurate categorization, review receipts box, and PayPal); Follow up with employees on undocumented charges

ADMIN ASSISTANCE

  • Answer and direct phone calls
  • Ability to take down messages and relay them to team members
  • Maintains supplies inventory by checking stock and recording receipts
  • Provide general support to customers (e.g., coffee and water etc…)
  • Assume responsibility for shared duties and work collaboratively with team members

GENERAL MARKETING RESPONSIBILITIES

  • Help team members plan and execute seminars and & sponsorships
  • Understanding SEO, Social Media Marketing, WordPress
  • Other ad-hoc projects, as needed
  • Collaborate with team members to gather information for blog post topics

Candidates must have the following skills:

-BA/BS business, marketing or other related fields

-Very high attention to detail

-Advanced internet skills
-Great work ethic and dependability
-Solid oral communication skills / ability to communicate with partners and staff
-Self-motivation to research, learn, and adapt

This is an in-house position, and not open to those in search of freelance work. Those must not apply. We would prefer a candidate that lives in the western suburbs of Chicago (Naperville, Plainfield, Wheaton, Downers Grove, Aurora, etc.)

If interested in applying, please fill out the form below. Be sure to include your resume and a link to your development portfolio.

  • What makes you unique, etc..
  • This field is for validation purposes and should be left unchanged.

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